Privacy Policy

Effective Date 11 Nov 2020

The Tetbury Art Society (“TAS”) values your privacy and respects your wishes.

If you give us your personal data, like your name, email address, and reason for joining TAS, we will hold this data securely and will not share or sell it to anyone.

We communicate with you in accordance with your preferences. You can change your communications preferences at any time, by emailing us at ku.gro.yteicostrayrubtet@costrayrubtet to let us know.

“Personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us through forms on our website, in emails and surveys, and in your other communication with TAS.

“We/Us/Our” means TAS

This Privacy Policy applies your use of the TAS website and any personal data that you provide directly to TAS. Our site may contain links to other websites, but we have no control over how your data is collected, stored, or used by other websites not owned and operated by us.

For the purposes of the General Data Protection Regulation (“GDPR”) and applicable UK data protection laws, including but not limited to the Data Protection Act 2018, the data controller is TAS

Your Rights

As a data subject, you have the following rights under the GDPR, which this Privacy Policy and Our use of personal data have been designed to uphold:

  • Request access to your personal data (commonly known as a ‘data subject access request’). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information corrected.
  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
  • Object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.
  • Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data, for example if you want us to establish its accuracy or the reason for processing it. You can also withdraw your consent, where this is the basis for our processing your data (without affecting the lawfulness of our previous processing based on consent).
  • Request the transfer of your personal data to another party.

Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.

How we collect your information

We collect your personal data in a limited way and for a specific purpose, some of the ways we collect your personal data are set out below but there may be others:

  • directly from you when you fill in an application form for membership;
  • when you make enquiries on our website; and or
  • when you interact with us during your time as a member such as when you enter a competition, renew your membership or sign up for a workshop or exhibition of art or painting session.

[NHS Test & Trace

Please note that in efforts to assist with combating Covid-19 your information (which may include your name, email address, address and contact number) may be shared with a legitimate public health authority for the purposes of the ‘NHS Test & Trace’ contact tracing scheme. We will only share your information if requested in the interests of keeping TAS committee members and the public safe and to assist in containing any outbreaks. Any sharing of your data will be done securely & safely.

More information about how your information will be used and protected once shared is available on the NHS Test & Trace website. The UK Government has stated that NHS Test and Trace service will handle all data according to the highest ethical and security standards and ensure it is used only for the purposes of protecting public health, including minimising the transmission of COVID-19.]

Legal basis for collection personal data

The legal bases we rely on are:

Consent: where we have your consent to process your data

Contract: where our use of your personal information is necessary in order to provide membership services to you; and

Comply with a legal obligation: where our use of your personal information is necessary for compliance with a legal obligation that we are subject to.

The types of information we collect

We may collect the following types of personal data:

  • Contact and communications information, including your contact details including email address, telephone number and postal address and records of communications and interactions we have had with you
  • Certain other information which you volunteer when making use of your membership benefits

The TAS website and TAS membership is not intended for use by children and we do not knowingly collect or use personal information relating to children

How we use personal data we collect

Personal data provided to us will be used for the purposes set out at the time of collection and where relevant in accordance with any preferences you express.

Any personal data we collect from you will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. Your personal data is available to only those committee members who need to communicate with members to fulfil their roles. Provided we do not need to retain it for any legal or regulatory reasons your data will be deleted two years after you cease to be a TAS member unless you request for it to be deleted sooner.

We may use personal data for the following purposes:

  • Administration of your membership, including, informing you about meetings, workshops, painting sessions and exhibitions organised by TAS or by a member of TAS
  • Taking payment of membership fees
  • Communication of TAS activities that we think may be of interest to you
  • To keep a record of any donations and actions taken by our wider supporters including our communications with them
  • To make offers of membership and invite people to become involved in our work and projects
  • To claim gift aid on donations
  • To send wider TAS supporters, marketing information about our projects, fundraising activities and appeals where we have their consent or are otherwise allowed to
  • To fulfil any contractual obligations entered into with TAS members or other third parties

We do not use any visitor information for marketing or pass it on to any third parties.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.


Effective date 11 Nov 2020

A cookie is a small file that is downloaded onto your device when you visit our website. The cookie allows our website to remember your device, so that we can provide you with a better online experience.

How do we use cookies?

We use cookies to distinguish you from other users of our website.

We do not use cookies to track visitors and IP addresses for web statistics are not used to isolate individuals in any way.

We use performance cookies to collect anonymous information about how you use our site, like which pages are visited most. This helps us understand how to make the website more useful.

We use functional cookies to make the website work, for instance to redirect you from pages that no longer exist, to pages that do exist.

Some of our webpages may contain content from third-party sites, which may set their own cookies. Also, if you share a link to the TAS page, the platform you share it on may set a cookie on your browser.

Reject cookies

You can take control over cookies by changing your browser settings.

We may update this Cookie Policy from time to time. When we make changes, we’ll update the “Effective Date” at the top of the Cookie Policy. We encourage you to check back periodically to review this Cookie Policy for any changes since your last visit.

Contact and complaints

If you have any queries about this privacy policy or how we use your personal data, or if you wish to exercise any of your legal rights you may contact the Chair by emailing moc.liamg@175yelirynnej.

If you are not satisfied with how we are processing your personal data you can make a complaint to the Information Commissioner. You can find out more about your rights under the applicable data protection laws from the Information Commissioner’s Office website

Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law or our practices change). Any changes will be posted here as soon as can be reasonably expected, and you will be deemed to have accepted the terms of the Privacy Policy on your first use of this website following the alterations. We recommend that you check this page regularly to keep up-to-date.