©Tetbury Art Society 2020
Effective Date 11 Nov 2020
The Tetbury Art Society (“TAS”) values your privacy and respects your wishes.
If you give us your personal data, like your name, email address, and reason for joining TAS, we will hold this data securely and will not share or sell it to anyone.
“Personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us through forms on our website, in emails and surveys, and in your other communication with TAS.
“We/Us/Our” means TAS
For the purposes of the General Data Protection Regulation (“GDPR”) and applicable UK data protection laws, including but not limited to the Data Protection Act 2018, the data controller is TAS
Request access to your personal data (commonly known as a ‘data subject access request’). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information corrected.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
Object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.
Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data, for example if you want us to establish its accuracy or the reason for processing it. You can also withdraw your consent, where this is the basis for our processing your data (without affecting the lawfulness of our previous processing based on consent).
Request the transfer of your personal data to another party.
Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.
How we collect your information
We collect your personal data in a limited way and for a specific purpose, some of the ways we collect your personal data are set out below but there may be others:
directly from you when you fill in an application form for membership;
when you make enquiries on our website; and or
when you interact with us during your time as a member such as when you enter a competition, renew your membership or sign up for a workshop or exhibition of art or painting session.
[NHS Test & Trace
Please note that in efforts to assist with combating Covid-19 your information (which may include your name, email address, address and contact number) may be shared with a legitimate public health authority for the purposes of the 'NHS Test & Trace' contact tracing scheme. We will only share your information if requested in the interests of keeping TAS committee members and the public safe and to assist in containing any outbreaks. Any sharing of your data will be done securely & safely.
More information about how your information will be used and protected once shared is available on the NHS Test & Trace website. The UK Government has stated that NHS Test and Trace service will handle all data according to the highest ethical and security standards and ensure it is used only for the purposes of protecting public health, including minimising the transmission of COVID-19.]
Legal basis for collection personal data
The legal bases we rely on are:
Consent: where we have your consent to process your data
Contract: where our use of your personal information is necessary in order to provide membership services to you; and
Comply with a legal obligation: where our use of your personal information is necessary for compliance with a legal obligation that we are subject to.
The types of information we collect
We may collect the following types of personal data:
Contact and communications information, including your contact details including email address, telephone number and postal address and records of communications and interactions we have had with you
Certain other information which you volunteer when making use of your membership benefits
The TAS website and TAS membership is not intended for use by children and we do not knowingly collect or use personal information relating to children
How we use personal data we collect
Personal data provided to us will be used for the purposes set out at the time of collection and where relevant in accordance with any preferences you express.
Any personal data we collect from you will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. Your personal data is available to only those committee members who need to communicate with members to fulfil their roles. Provided we do not need to retain it for any legal or regulatory reasons your data will be deleted two years after you cease to be a TAS member unless you request for it to be deleted sooner.
We may use personal data for the following purposes:
Administration of your membership, including, informing you about meetings, workshops, painting sessions and exhibitions organised by TAS or by a member of TAS
Taking payment of membership fees
Communication of TAS activities that we think may be of interest to you
To keep a record of any donations and actions taken by our wider supporters including our communications with them
To make offers of membership and invite people to become involved in our work and projects
To claim gift aid on donations
To send wider TAS supporters, marketing information about our projects, fundraising activities and appeals where we have their consent or are otherwise allowed to
To fulfil any contractual obligations entered into with TAS members or other third parties
We do not use any visitor information for marketing or pass it on to any third parties.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Effective date 11 Nov 2020
A cookie is a small file that is downloaded onto your device when you visit our website. The cookie allows our website to remember your device, so that we can provide you with a better online experience.
We use performance cookies to collect anonymous information about how you use our site, like which pages are visited most. This helps us understand how to make the website more useful.
We use functional cookies to make the website work, for instance to redirect you from pages that no longer exist, to pages that do exist.
Some of our webpages may contain content from third-party sites, which may set their own cookies. Also, if you share a link to the TAS page, the platform you share it on may set a cookie on your browser.
You can take control over cookies by changing your browser settings.
Contact and complaints
If you are not satisfied with how we are processing your personal data you can make a complaint to the Information Commissioner. You can find out more about your rights under the applicable data protection laws from the Information Commissioner’s Office website www.ico.org.Uk